How To Write Covering Letter For Late Submission Of Assignments?
The life of a university student is not all fun and games. Your days are swamped by exams, lectures, and assignments submissions. And chances are, you might miss out on a few deadlines. Blame it on your jam-packed schedule, a medical emergency, a part-time job, or plain procrastination- it is inevitable that you’ll turn in a paper a day or two past the submission date.
According to several experts and authors, writing a cover letter is the best way to get a reprieve from writing assignments. It helps you impress a reviewer and the university so that they will give you a slight reprieve. Let us find out how to write cover letter for late submission of assignments:
1. Get A Refund For Your Late Work It is essential to submit a work two months before the deadline in case you intend to apply for an extension. It is, in fact, the requirement of every university. However, it is vital to know what type of extension is available. When it comes to deadlines, there is no limitation of time but there is a time limit for granting extension for your work. If your assignment deadline is after the deadline you can submit your work for extra time. However, if your deadline is after the extended deadline, your work will not be accepted. To avoid this mess, you should write a cover letter for the late submission of your work. Most of the employers ask for a cover letter to be given to the academic supervisor so that he or she can extend the deadline for your work. So, go over your work to check if you have met the deadline.
2. Ask for Authorisation To write your cover letter for late submission of assignments, you have to approach the supervisor and ask for his or her approval. You should ensure that you make it clear that you did not file your late work intentionally. This way, you will avoid having a suspicion that you have submitted your work by mistake. You can, in the cover letter, say that you applied for an extension for a study task which was submitted on time and in this context, you must be considered for an extension. Once the supervisor approves your work, you can submit the same. Next, you must mention a convincing reason as to why you need an extension. The University of Edinburg has a Coursework Extension form that you can fill up and submit online.
3. What Should You Add In The Cover Letter There is no fixed rule for what type of information you should include in the cover letter. You will have to select the details according to your requirement. In some cases, you will have to elaborate on the reason for your delay. However, the most important question here is: should you include the question of extension in the cover letter? As mentioned above, it is a must to write a cover letter for the late submission of assignments. So, you can either include a question in your cover letter asking for an extension or else include a paragraph asking for an authorisation. You can write a cover letter for the work within the subject under consideration. This will allow your supervisor to take into consideration the weight of the work while offering an extension or for your work not to be accepted. In any case, you should clearly mention that you did not submit the late work intentionally. This will prevent any doubts in the mind of the supervisor and in your favour. Similarly, you can also bring up the point of need of an extension by writing a paragraph. In this case, you will be able to show your need of an extension. For example, if you have applied for an internship or a summer job, then you must mention the aforementioned need for the extension. This will ensure that you get an extension for your work.
4. How Should You Format the Cover Letter You can use different formatting styles in your cover letter. For example, you can use a formal style while writing a cover letter for late submission of assignments. You can use a simple style to write a cover letter for a book report. A more informal style will help you write a cover letter for a research paper. In any case, you must ensure that the formatting is simple. You can go ahead and write the cover letter in a traditional way using basic fonts and styles. But you must ensure that the formatting is easy for the supervisor to read.
5. It is important to read over Your Cover Letter After you have drafted the cover letter, it is important to go over it. Even though it is only to see if the structure is correct and the format is good, you will be surprised how much work the cover letter contains. It contains a lot of details which you may forget in the hurry of typing the letter. What if you forget a word, a name, or even a place in your cover letter? There is no way that your supervisor will read through the letter. Instead, he or she will make assumptions based on the information given in the cover letter. This may lead to serious repercussions. So, ensure that you ensure that the letter is perfect before you submit it.
6. Ensure That Your Cover Letter Is Sent to the Right Place Before you submit your cover letter, ensure that it is sent to the right place. In this case, you will need to ensure that you are sending your cover letter to your supervisor and not your supervisor’s supervisor. If your supervisor’s supervisor is your supervisor, then you are committing serious mistakes by sending your cover letter to the wrong person. This is because a supervisor may think that you are trying to manipulate him or her or that you are asking for an extension without fulfilling the initial task. So, ensure that you are sending your cover letter to your supervisor’s supervisor. In any case, you must ensure that you follow proper procedures while writing a cover letter. This ensures that you do not commit any errors and remain above board.